Banquet Guidelines All parties must be under the sponsorship of a member of PINECREST COUNTRY CLUB or under a reciprocal agreement with another Club and charged to the members account or the reciprocal Club. A confirmation letter, signed by the sponsor or a reciprocal Club, is required to be in the Club's files before final arrangements for the function can be completed. The club requires that a member attend every function he/she sponsors. The IRS requires identification of the source of funds paying for any party of more than eight (8) persons or one that has less than 75% members of PCC in attendance. A form prescribed by the IRS must be completed and signed by the sponsor before the beginning of any function. Advance bookings cannot exceed twelve (12) months. To protect the rights of all members to equitable access to banquet facilities, there is a non-refundable deposit required at time of booking any banquet function in excess of 100 persons. This is minimum usage fee but the entire amount will be applied as credit towards all fees and charges connected with the party and will be charged as a cancellation fee in case a party is cancelled within 90 days of the projected date. For December functions, cancellation deadline is 180 days. Attendance at banquet functions is limited to guests and/or invitees of the member sponsor only. At no time is direct public advertising through mail or news media to be permitted. Breach of this rule subjects the function to summary cancellation. The party is limited to only those areas of the Club for which advance arrangements have been made. No articles may be advertised or exposed for sale in the clubhouse except certain items may be auctioned with prior knowledge and permission of the Club. The Club will be happy to assist in procuring bands, florists, rentals of all kinds, etc., at an add-on cost or 10% of the charges billed to the club by the provider. Nothing may be affixed to walls, floors, furnishings or ceilings of rooms with nails or staples without prior approval of the Club. The member host of an event assumes all responsibility for any and all damages to or loss of property from the function, or other areas of the club caused by such independent contractors, guests or invitees. The Club does not have space available to store personal property, equipment or supplies belonging to or rented by the member. All such items must be removed from the club at the end of the function. The Club will not assume or accept responsibility for damage or loss of personal articles or rented equipment left in the Club prior to, during, or following any function. All federal, state, and local laws with regard to food and beverage purchases or consumption are strictly adhered to. All food and beverage must be purchased from the Club, by pre-arrangement with our catering office. No food or beverages of any kind may be brought into the Club by club members, guests, or invitees; with the exception of wedding, birthday, or anniversary cakes. All service ceases at 12:00 A.M. unless prior arrangements have been made with the Club. The Club also requires a set-up charge for each function; the cost per person ranging from $1.95 to $6.95, to be based on the complexity of each party. This is in addition to any charges for food and beverage. In addition, there is a sponsored non-member charge per room ranging from $100.00 to $400.00 per room. There is a loss of room charge of $1,000.00 for those who wish to use the facilities for set up and decorating purposes the day before. This option is not available in the month of December. A final guarantee for the number of persons attending the function must be provided no less than seventy-two (72) hours prior to the start of any party. If the office does not receive a guarantee seventy-two (72) hours prior to the event, the Club will consider the last indication of expected attendance to be the guarantee. Payment will be based on the highest of the guaranteed number or the actual number in attendance. The Club prepares the quantities of food and beverages based on the guaranteed number of guests, plus 5%, in ample amounts to ensure that all guests at the event enjoy an attractive selection of food. Leftover food or beverage may not be taken from the Club by the host or guest of any event. All alcoholic beverages must be consumed within Club premises: open containers or glasses of such beverages may not be taken out of the Club. Payment for alcoholic beverages is based strictly on consumption, any estimates given before the functions are only estimates and will not be used as a pricing guideline. The food and beverage manager checks out liquor to each bartender before the function, this in turn is kept track of by a usage report throughout the event and then checked back in to the food and beverage manager at the end of the evening. The Sponsor and/or host of the event is welcomed to review the liquor consumption with the food and beverage manager at the end of the evening. Price quotations, verbal and written, are subject to change due to fluctuation in food costs or increased costs of operation. Confirmed prices will be quoted 90 days in advance of the function date. All food and non-alcoholic beverage served are subject to 15% gratuity and 6.75% tax. Alcoholic beverages are subject to 15% gratuity. All rentals and other charges to a 6.75% sales tax. All gratuities are also subject to 6.75% sales tax. Security is required for parties over 200 people and will be included in the final bill. Security arrangements will be made by the Catering Director before each function. No firearms, weapons. or alcoholic beverages may be brought on Club premises by any member or guests at any time.